Oral Presentations
A computer, a projector, a microphone and a pointer will be available in the session rooms. All the hardware elements will be provided by the organisers to ensure consistency in technical quality and allow for quick and smooth transition between the speakers. The available computers supports MS Office and Adobe PDF for presentations.
The presentations must be uploaded to INDICO. This can be done by the presenters before the conference, or on the conference site. Help will be provided when required by CERN students and fellows. The access to the presentations will be restricted to the authors and the staff of EVC-15 only if the author chooses to protect it when (or after) uploading. Otherwise, the access is open to everyone. Presentations will be deleted from INDICO after the conference.
Posters
General Information
The poster exhibition will be held on the ground level of the conference site. Your poster board will be identified by a code (e.g. Tue-PS1-22 or Wed-PS2-17), which will notified to you by email. Poster Presenters must ensure that their poster is fixed to the corresponding numbered board on the relevant days according to the Scientific Programme.
Poster format
Panels for individual posters will be A0 Portrait orientation (841 mm wide and 1189 mm high). Suitable pins will be provided at the welcome desk.
Poster placarding
The presenting authors are asked to stick posters on at the beginning of their poster day (Tuesday or Wednesday morning). They must be present at their poster during the appropriate sessions and remove their posters at the latest the next day early morning.
Publication
There will be no conference proceedings. However, authors are encouraged to submit a write-up of their presentation which will be stored in INDICO and remain accessible after the conference. Upload the write-up using your INDICO account.
How to upload a presentation or a write-up
1) Login with your INDICO account to get to the overview page
2) Click on the pencil symbol on the right of the window, to open a modal upload window. You can upload your write-up or presentation from there.
3) If you do not want that everyone can download your contribution, please set the switch Protected to YES (see figure below). This makes mainly sense for the oral presentations.
We suggest to use the JACoW templates for the write-ups. This is a robust and widely adopted template in the particle accelerator world. Templates for Microsoft Word , LaTex and Open Document format can be downloaded from the JACoW website.
The lenght of the write-up should be not more than 3 pages for posters, 5 pages for contributed talks and 7 pages for invited and pleanary talks.