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Oral Presentations

A computer, a projector, a microphone and a pointer will be available in the session rooms. All the hardware elements will be provided by the organisers to ensure consistency in technical quality and allow for quick and smooth transition between the speakers. The available computers supports MS Office and Adobe PDF for presentations.
The presentations must be uploaded to INDICO. This can be done by the presenters before the conference, or on the conference site. Help will be provided when required by CERN students and fellows. The access to the presentations will be restricted to the authors and the staff of EVC-15 only if the author chooses to protect it when (or after) uploading. Otherwise, the access is open to everyone. Presentations will be deleted from INDICO after the conference.


General Information

The poster exhibition will be held on the ground level of the conference site. Your poster board will be identified by a code (e.g. Tue-PS1-22 or Wed-PS2-17), which will notified to you by email. Poster Presenters must ensure that their poster is fixed to the corresponding numbered board on the relevant days according to the Scientific Programme.

Poster format

Panels for individual posters will be A0 Portrait orientation (841 mm wide and 1189 mm high). Suitable pins will be provided at the welcome desk.

Poster placarding

The presenting authors are asked to stick posters on at the beginning of their poster day (Tuesday or Wednesday morning). They must be present at their poster during the appropriate sessions and remove their posters at the latest the next day early morning.


There will be no conference proceedings. However, authors are encouraged to submit a write-up of their presentation which will be stored in INDICO and remain accessible after the conference. Upload the write-up using your INDICO account.


How to upload a presentation or a write-up

1) Login with your INDICO account to get to the overview page

INDICO Overview

2) Click on the pencil symbol on the right of the window, to open a modal upload window. You can upload your write-up or presentation from there.

Upload to INDICO

3) If you do not want that everyone can download your contribution, please set the switch Protected to YES (see figure below). This makes mainly sense for the oral presentations.


We suggest to use the JACoW templates for the write-ups. This is a robust and widely adopted template in the particle accelerator world. Templates for Microsoft Word , LaTex and Open Document format can be downloaded from the JACoW website.

The lenght of the write-up should be not more than 3 pages for posters, 5 pages for contributed talks and 7 pages for invited and pleanary talks.



Schweizerische Vakuumgesellschaft (Société Suisse du Vide) (Swiss Vacuum Society)
c/o Pfeiffer Vacuum (Schweiz) AG, Förrlibuckstrasse 30, 8005 Zürich

CANCELLATION of registration:

In case of cancellation of a registration, all or part of the fees will be reimbursed under following conditions:

  • 100% will be reimbursed if cancellation is notified before February 28, 2018;
  • 50% will be reimbursed if cancellation is notified before May 20, 2018;
  • No reimbursement will be made if cancellation is notified after May 20, 2018.

All refunds requests must be in writing by mail to the Conference Secretary (conference@evc15.org) as soon as possible.

In case of "no-show" at the Conference, no claims for reimbursement will be accepted

Withdrawal of contributions should be announced as soon as possible to the Scientific Committee (scientific@evc15.org). There are no financial aspects associated with contributions. But contributors must have registered and paid their fees to be allowed to present their work.

Schweizerische Vakuumgesellschaft (Société Suisse du Vide) (Swiss Vacuum Society)
c/o Pfeiffer Vacuum (Schweiz) AG, Förrlibuckstrasse 30, 8005 Zürich

Data Privacy Protection Statement

The data you have provided EVC-15 with during the registration process or the submission of an abstract is strictly used for the purpose of the Conference. Only authorised members of the Organising Committe can modify this data, e.g. to acknowledge that the conference fees have been paid. We do not share this data with others.

The data you entered to ask access for the CERN visit is submited to the CERN Data Privacy Protection Policy.

Schweizerische Vakuumgesellschaft (Société Suisse du Vide) (Swiss Vacuum Society)
c/o Pfeiffer Vacuum (Schweiz) AG, Förrlibuckstrasse 30, 8005 Zürich